Rate Sets

A Rate Set is a user definable set of rates that can be assigned to one or more properties.

To access the Rate Sets page, click:

  1. Reservations & Quoting
  2. Edit Rates
  3. Rate Sets

 

Creating a new Rate Band

Set the rate for each period of each year. You can set the period and the rate charged for that period. The information will be displayed on your website in a table format. The information will also be used to create an online quote and to create a quote from the Property Manager quoter (located on the main menu bar).

The following features are available:

  • Add/Edit a Rate Set
  • Add/ Edit a Date Band
  • Rename a Rate Set
  • Copy a Rate Set
  • Assign Rate Sets to Properties
  • Import Owner Rates

Two rate band modes are available:

  • Single Rate Band Mode allows rates to be set using either daily, weekly or monthly; a combination cannot be used and only the specified rate column will appear
  • Combined Rate Band Mode allows multiple rate band columns to be set; for example, you can set different rates for monthly, weekly and daily. When this mode is enabled all rate columns will be visible. The combined mode is set from:

Edit Set button > Use combined Daily / Weekly / Monthly rates

Rate Sets

Rate Sets (definition)

A Rate Set is a user definable set of rates that can be assigned to one or more properties. For example, you could define a set of rates for '3 bedroom standard' properties and assign this rate set to all 3 bedroom standard properties. These properties would all share the same date bands and rates. Another example is to assign individual rate sets for each property, so each property has its own date bands and rates.

Date Bands (definition)

A Date Band is a period of time for which a property rental rate is valid. For example, from 11/11/2012 to 12/31/2012 has the rate of $1000. The amount is the weekly amount for the rental. Shorter rentals that are less than one week can be specified from the menu:

Quotes Manager > Quote Settings > Short Stays / Cleaning / Other

The date bands may contain specific arrival and departure dates. If specific arrival and/or departure dates have been set. The availability calendars will highlight the allowed days of the week. The online booking system will only allow arrivals and departs for the permitted days.

 

Creating a New Rate Set

To Create a New Rate Set, go to:

  1. Reservations & Quoting
  2. Quoting
  3. Edit Rates
  4. On the right side of the screen, press Actions and then New

When the New Rate Set window appears:

  1. Enter a name for your New Set (usually the name of the property, or if shared something like '3 Bedroom standard')
  2. The rate set must be defined as either Daily, Weekly or Monthly
  3. Choose your Currency from the dropdown menu
  4. Press Add

Adding a Date Band

Under  Edit Rates

  1. Click the Rate Sets Tab
  2. Select a property under the Rate Set Dropdow Menu
  3. Press the Add Date Band button

 

Add Rate Band Screen

When the Ad Rate Band window appears:

  1. Enter the 'From Date' by clicking on the date drop down
  2. Enter the 'To Date' by clicking on the date drop down
  3. Enter the Daily/Weekly or monthly rate for the selected period
  4. Enter the Season Name, e.g. High > Mid > Low
  5. Enter the the Nightly Floor Rate ** (this rate must always be set as Nightly even if the default rate column is set to weekly or monthly)
  6. Enter the Minimum Night stay
  7. Press Add

Repeat steps 1 to 7 until you have assigned at least 18 future months. The system cannot quote for a future date if only a  few months have been assigned a value.

The Floor Rate

The Floor Rate is the default discounted rate available to your travel agents for the selected date range. When set to zero, the date rage will show as unavailable. The net rate is not visible or available from your retail web site. This rate can only be used when specifically set from in SuperSites screen. The rate can also be made available via the XML feeds.

Assign a Rate Set to a Property

To assign a set of rates to a property:

  1. click on the 'Assign Rates to Properties' (tab). The properties will be listed in the left column
  2. Click on the right column to select the Rate Set that should be assigned to the property
  3. Press Save

Rename a Rate Set

Under the Rate Sets Tab,

  1. Select a Rate Set from the dropdon menu
  2. Click on the Actions Dropdown and select Edit
  3. Rename the Rate Set
  4. Press Update

Delete a Rate Set

Under the Rate Sets Tab,

  1. Select a Rate Set from the dropdon menu
  2. Click on the Actions Dropdown and select Delete
  3. When the Delete Rate Set Window appers, click Delete

Copy a Rate Set or Date Range to another property

You can copy date ranges or entire date sets to other properties. This can save time if you have many properties. Note: Date range, copies only the date bands.

First, create a New Set and name your new set Please click here to see how to create a new Rate Set

Under the Rate Sets Tab,

  1. Select the new Rate Set from the dropdon menu. (This Rate Set should display with No Data)
  2. Click on the Actions Dropdown and select Copy Rates
  3. When the Copy Rate Set Window appers, Select the Property that you are copying rates FROM using the dropdown menu
  4. Using the radio buttons, select to copy the Date Ranges and Rates, or Date Ranges only
  5. Click the Copy button

If the 'date range only' option was selected, then enter the amount of each corresponding date band.

How To Add Dates and Prices to Rate-Bands

Under  Edit Rates

  1. Click the Rate Sets Tab
  2. Select a property under the Rate Set Dropdow Menu
  3. Click the Add Date Band Button
  4. Enter the From Date
  5. Enter the To Date
  6. Enter the Daily Rate (it would display monthly or weekly if you had selected the other option).
  7. Enter the Minimum Night's stay for this time period.
  8. Enter the Nightly Floor Rate
  9. Press Add

The Nightly Floor Rate is the default discounted rate you make available to your agents. However, it's also possible to create new rate sets for each or just some of your agents and assign a new rate set for each agent. The nightly floor rate is usually used as the default discount rate made available to most agents who do not require different rate band dates to be set.

Rate Set View

The red arrow (highlighted in red) indicates a gap between the date bands.

Rate Set View

Edit Rates

  1. Rename Rate Set > Updates the selected rate set with a different name.
  2. Calculate rate based on arrival date band only > When this is unchecked the rates will be calculated across multiple rate bands and the pricing assigned to dates within a date range will be used. For example if a two week reservation spans across two rate bands, the individual rates for the first rate band and the second rate band will be used to calculate the quote. When checked the quote will be based on the arrival date rate band only. Subsequent rate bands are ignored.
  3. Rates Include Tax > If the rates entered should include the tax, this box must be checked.
  4. Currency > Select a Currency from the Dropdown menu
  5. Daily/Weekly/Monthly Rates > You must specify how you will enter the rates for the entire rate set. The rates can be entered as Daily, Weekly or Monthly.  Note: the discounted floor rate must always be entered as daily rates even if the retail rate is weekly or monthly
  6. Setting month days > You can specify the number of days for each month by setting the days value: Class a month as how many days?
  7. Use combined daily /  weekly / monthly rates > When this feature is enabled (checked), the combined rates are used to calculate the quote. For example, if the quote is for 5 weeks and 2 days, the following will be used (assuming the default 28 days per month):

2 x Nightly rate

1 x weekly rate

1 x monthly rate

When the Combined Feature is checked, all the rate band columns are available and visible. The rates for all visible columns must be entered when using the combined rates mode.

8.   Calendar Sync Settings (If Applicable) > Needs Text

 

Combined Rates Mode View

Combined Rates Mode View

The Combined rates mode can be set from:

Edit Set button > Use combined Daily / Weekly / Monthly rates

When this feature is enabled, all rate columns can be set.

The discounted floor rate must always be set as a discounted daily rate. The floor rate must not be set as a weekly or monthly rate.

When this feature is enabled (checked), the combined rates are used to calculate the quote. For example, if the quote is for 5 weeks and 2 days, the following will be used (assuming the default 28 days per month):

1 x monthly rate

1 x weekly rate

2 x daily rate

When the Combined feature is checked, all the rate band columns are available and visible. The rates for all visible columns must be entered when using the combined rates mode.